It’s that time of year when OSHA reporting requirements start to pop up again. We know these rules can feel overwhelming, so here’s a simple breakdown of what you need to know — without all the technical clutter.
Form 300A Must Be Posted Starting February 1
If your company had 11 or more employees at any point in 2025, you’ll need to post your OSHA Form 300A from February 1 through April 30. This applies even if you had zero work-related injuries or illnesses last year.
A few quick reminders:
- A company executive must sign the form
- Post it where employees normally see required notices
- Keep it visible through the end of April
Some businesses are exempt from keeping OSHA injury and illness records if they’re considered low-hazard or had 10 or fewer employees last year. Even if you’re exempt from routine recordkeeping, all employers must still report serious incidents, such as fatalities or in-patient hospitalizations.
Electronic Submission Is Due March 2
Some employers must also submit Form 300A information electronically using OSHA’s Injury Tracking Application by March 2.
You’ll need to submit electronically if:
- Your establishment had 250 or more employees last year, or
- Your establishment had 20–249 employees and your industry is considered high-risk by OSHA
This requirement is based on each physical location, not your company’s total headcount across all sites.
You generally DO NOT need to submit electronically if:
- You are partially exempt,
- You never had 20 employees in 2025, or
- Your industry is not on OSHA’s high-hazard list
Some Employers Must Submit Forms 300 and 301 Too
If your establishment is in a high-hazard industry and had 100 or more employees last year, you’ll also need to submit information from Form 300 and Form 301, in addition to Form 300A.
Not Sure What Applies to You?
OSHA has an online coverage tool that can help determine what you need to post or submit based on your industry and employee count. It’s a helpful starting point if you’re unsure where you fall.
Need Help Navigating This?
OSHA reporting can feel confusing, especially if you operate in multiple states or have fluctuating headcount. You don’t have to sort through it on your own.
The team at JB Consulting Systems is here to help you understand OSHA requirements and to make sure you stay compliant all year long. Don’t hesitate to reach out if you’d like support with OSHA reporting or any other HR compliance needs.